Build the columns
Include item code, OE, part name, vehicle, year, position, quantity and notes.
Sourcing step 01
Prepare and Send an OE Parts List
A structured list lets each line be identified and quoted without losing the relationship between the part, vehicle and required quantity.
Order details
Give every line enough context to stand on its own
An OE number is the strongest starting point, but the same reference may still need vehicle or assembly context. Add model, year, installation position, quantity and destination, and keep photos named to the corresponding line.
- Use one line for one part reference and one application.
- Separate confirmed OE numbers from uncertain or photo-only requests.
- Name supporting photos with the same line or item code.
Sourcing Process
Order steps
Attach evidence
Add assembly plates, old-part photos or dimensions to unclear lines.
Mark priorities
Identify urgent, sample and optional items so the review can be staged.
FAQ
Order questions
Which file format is easiest to review?
A spreadsheet is preferred for multi-line lists because references and comments remain aligned.
What if some lines have no OE number?
Add vehicle details, installation position, dimensions and clear photos, and mark the OE as unknown.
Should mixed brands be split into separate files?
Not necessarily. One file is workable when each line clearly states its vehicle and assembly reference.
Sourcing Process
Other sourcing steps
01
OE and Fitment Check
Fitment checking combines several references; it does not assume that a matching name or similar photo proves interchangeability.
View details02Mixed Order Planning
Mixed orders become manageable when product identity, sourcing condition, packing and readiness are visible line by line.
View details03Inspection and Shipping Handover
The shipping handover begins after the order, packing and open inspection points have been reconciled against the released list.
View details